Terms & Conditions

Privacy Policy

Hartlebury Parish Hall Trustees Respect Your Privacy

Registered address:
Hartlebury Parish Hall, Waresley Court Road, Hartlebury, Worcs DY11 7TQ
Registered Charity number: 523151

The Trustees will comply with the General Data Protection Regulations 2018 with regard to any personal data that you may supply, e.g. as part of: Membership, Donation, e-newsletter sign-ups, Feedback and Enquiries.

What information do we collect?

When you use our website, or contact us via email, writing, by phone or in person, you may provide us with personal information regarding you. This may include:
  • your full name and title, date of birth
  • postal address, email address and phone number
We may collect and hold information about the contact you have with us as e.g.: a service user, audience member, performer, donor or supporter of Hartlebury Parish Hall, and may include details of:
  • event attendance
  • performances or workshops
  • contact preferences
  • payment details where applicable
  • Gift Aid status
  • details of correspondence sent to you, or received from you
  • donor status
  • interests and activities
  • any other information provided by yourself at the request of The Trustees
When we ask you to provide personal information we will let you know why we are asking, and how we will use your data, by directing you towards this notice.

How do we use this information?

We use this information to improve the service we give you for the purposes of evaluation, record-keeping and quality control, to provide you with information, or services that you request, or which we feel may interest you, and to notify you about changes to our services. For example:
  • To send you promotional, marketing or fundraising information by electronic communications, telephone or post. These can include:
  • Information on events or activities provided by or related to Hartlebury Parish Hall.
  • News and updates about Hartlebury Parish Hall and marketing or supporter e-newsletters.
  • Information on our fundraising operations, including occasional targeted requests to consider
    giving financial support to Hartlebury Parish Hall, or to ask you to consider supporting us in other ways.
  • Other relevant communications based upon your relationship with Hartlebury Parish Hall.
  • To enable your use of the services available on our website.

How do we protect your personal information?

We understand that your personal information and privacy are important. We make every effort to ensure that the information you share with us is recorded accurately, retained securely and used only according to your wishes. We protect your personal information and adhere to current data protection legislation.

We do not give out, sell or trade our mailing list data with third parties. The information you provide will be used primarily to improve our services to you, for evaluation and monitoring and to keep you informed about the activities at Hartlebury Parish Hall.

Where you have consented to the use of data you have provided us with, we may share this with relevant partners, e.g. funders, for reporting purposes only.

We may also disclose anonymous information regarding demographics and other similar information to third parties for reporting purposes only.

If at any time you no longer wish to receive communications from us, contact the hall secretary by email at
or by phone on 07775 957792


We use cookies on our website: Cookies are small text files that are placed on your computer by websites you visit. Cookies help make the website work and provide information to us about how users interact with our website.


Please help us to keep your information up to date by emailing the hall secretary at
or by phone on 07775 957792
if your personal information changes, or if you wish to correct or delete it. We will endeavour to correct, update or delete information you have provided to us within 7 working days.

Legal Disclaimer

The information contained in this Site is for general guidance on matters of interest only. The application and impact of laws can vary widely based on the specific facts involved. Given the changing nature of laws, rules and regulations, and the inherent hazards of electronic communication, there may be delays, omissions or inaccuracies in information contained in this Site.

While we have made every attempt to ensure that the information contained in this Site has been obtained from reliable sources, Hartlebury Parish Hall is not responsible for any errors or omissions, or for the results obtained from the use of this information. All information in this Site is provided 'as is', with no guarantee of completeness, accuracy, timeliness or of the results obtained from the use of this information, and without warranty of any kind, express or implied, including, but not limited to warranties of performance, merchantability and fitness for a particular purpose. In no event will Hartlebury Parish Hall, its related partnerships or corporations, or the partners, agents or employees thereof be liable to you or anyone else for any decision made or action taken in reliance on the information in this Site or for any consequential, special or similar damages, even if advised of the possibility of such damages.

Certain links in this Site connect to other Web Sites maintained by third parties over whom Hartlebury Parish Hall has no control. Hartlebury Parish Hall makes no representations as to the accuracy or any other aspect of information contained in other Web Sites.